If you’ve been following our blog over the past few months, you’ve already picked up many useful strategies for making your next office move painless, especially this post on the ultimate office moving checklist published last month.
At Business Relocations, we’re brimming with ideas, experience and tips to help clients make their moves easier whilst minimising disruption.
We’ve come up with a list of 7 simple, often overlooked, steps you can take to make this the most successful move ever:
- Setup your support team – Planning and mapping out call routing and forwarding to the right staff members on your move will ensure minimal downtime for your clients and less disgruntled customers to deal with whilst you’re settling into your new premises. Another great idea is to email out notifications a few weeks prior – advising of your moving date, urgent contact phone numbers for internal staff and address for your new premises.
- Setup utility connections – Nothing causes more disruption than moving into a premises with no electricity, phone or internet (especially in this digital age). We recommend speaking to your providers at least 4 weeks prior to your move date to book in your account transfers and installations. With the rollout of fibre around CBDs, there can be added mixups with the type of internet service available on location – which can sometime entail getting a tech for onsite inspection. Add it to your calendar and set reminders a week prior to move date to check up on progress of your new connections.
- Update your social media profiles – in our previous blog post, we talked about updating your physical contact details with your suppliers and providers. However, in this digital day and age (and this applies to both B2B and B2C), clients, potential customers and suppliers have a 92% chance of “looking you up on the internet”. Google Business Listings is number 1 on list of social media profiles to update and with postcard verification taking up to 3 weeks to arrive, its good timing to organise this prior to the move.
- Update your website and business cards – whilst updating your contact details on your website seems like an obvious item, business cards are often overlooked during the move process.
- Check insurance cover for your move – when it comes to insurance, the golden rule is never to assume you’re covered. Check with your broker, asset manager or insurance company to ensure your valuables are protecting in transit and whilst handled during the move. Read policy documents twice over to ensure everything included under the policy.
- Organise parking and let thy neighbour know – trying to fit a 12 tonne truck in a tight alleyway is far from fun. Apart from being time consuming, it is risky and cause undue stress for everyone involved, especially if no notice has been given to neighbours. We recommend discussing your parking requirements with our consultants and notifying council if footpath parking is required, and negotiating with your building managers and neighbours to workout a plan for your move day.
- Inspect your premises upon arrival – even for small moves, check your site for safety and document any pre-existing damages. Inform your building and property manager immediately and please notify our staff if there are any safety related concerns/hazards on the site.
As always, feel free to get in touch with our office moving consultants for more insights and advise on how to approach your next office, commercial or business move.
Business Relocations has been looking after the commercial moving needs of New Zealand businesses since 2001. With over 70 years of combined relocations management experience, we have the best hands, minds and experts in the business.
